For exhibitors

Run your stand
from one place

Every company that books a booth at an event running on SRAtix gets an Exhibitor Portal. It holds your company profile, your team’s passes, your demo, your arrival slot and your rentals.

One sign-inEvery event, every year
Nothing to email inNo logo requests, no spreadsheets
Nobody retypes itYour entry goes up as you wrote it
What it is

Your organisation sits above the events

Without a portal, a stand runs on email. The organisers write asking for your logo, then again because the first one was too small. They ask for the company description, then the demo text. Staff names arrive as a spreadsheet, someone leaves, and a corrected spreadsheet goes back. Next year the thread starts again from nothing.

The Portal hands you the page instead. You upload the logo, you write the description, you add and remove the people on your stand, and the organisers read what you put there rather than asking you for it.

Your organisation is the permanent part. Logo, description, website, social links, contact address and your photo and video library all live above any single event. Book a stand at a second one and they are already filled in.

Underneath sit the events. Each stand has its own demo, its own team, its own arrival window and its own rentals, and none of it bleeds into the others. A company holding two booths at the same show sees both. A company that exhibited in 2025 and comes back in 2027 signs in with the same email and finds its profile waiting.

Your organisationFilled in once. Yours to change any time.
LogoCompany nameDescriptionWebsiteContact detailsSocial linksImages and videosTeam logins
November 2025Swiss Robotics Day
Booth B14
  • Demo and demo media
  • Four staff passes
  • Arrival window booked
  • Rentals ordered
November 2026Swiss Robotics Day
Booth A07
  • New demo, new photos
  • Six staff passes
  • Arrival window open
  • Rentals open
2027Any other event running on SRAtix
Booth to be assigned
  • Company details already there
  • Team already known
  • Start from the demo
The top plate is written once and reused.Everything below it belongs to one stand at one event.

How access works

Access comes with the booth

There is no application form and no separate signup. Buy a booth at any event running on SRAtix and the account is created as the order completes.

FIRST

You book a stand

The order finishes and your company account exists. A welcome email arrives with a link to set a password.

THEN

You add your team

Each person you add against the passes included with your stand gets their own invitation, fills in their own details and picks their own password. Nobody shares an account.

AFTER THAT

You sign in whenever

The Portal sits on the event’s own website. Next event, same sign-in, and nothing to reactivate.

What is inside

Nine areas, one sign-in

Two of them hold your organisation record and stay with you between events. The other seven work on the stand you are looking at, and there is a booth selector at the top when your company holds more than one.

Company profileOrganisation level
Logo, company and legal name, website, description, contact email and phone, and your social links. You edit it yourself, so nobody has to write and ask for it. Most of it appears on the event website. A checklist here tracks what is still missing from your stand.
Event detailsPer event
The organisers’ briefing: dates, venue, what to bring, and dated deadlines with a countdown. Your booth number, expo area and category appear here once they have been assigned.
Venue and logisticsPer stand
Book your load-in and load-out windows from the slots still open. You say what vehicle you are bringing, who will be there and whether you need a hand unloading, then file anything else the organisers should know about storage or rigging.
Booth staffPer stand
Add your team against the passes included with the stand, send the invitations, and see who has finished registering. Someone leaves and you take them off yourself, with no spreadsheet going back and forth. A counter shows the seats you have used and tells you when they run out.
Media and demoBoth
Your demo title, description, images and videos belong to this event. The company image and video library beneath them stays with you. Both feed your entry on the event website.
AnalyticsPer stand
Your booth’s QR code, and visit figures if the event runs scanning at the door.
RentalsPer stand
Tables, chairs, power, internet, monitors. You order from the organisers’ catalogue with live stock, pay by card, and the order history covers every stand your company holds.
Contact organisersPer stand
A message form that files your question against the right booth, next to the organisers’ published email, phone and WhatsApp.
HelpAlways there
Nine sections on how the Portal works and twelve common questions, written for someone opening it for the first time. Short hints also sit inside each of the other areas.
The Event details tab, showing the event date and venue, an opening-hours strip, three dated deadlines with countdowns, and a booth card reading Booth A-12, Hall 1 Collaborative Robotics, tagged Listed on the event website.
Event detailsThe organisers’ briefing, the deadlines you are working to, and your booth once it has been assigned. The green tag confirms your entry is live on the event website.
The Company profile tab, showing a welcome panel and a checklist headed Your stand so far with seven rows, some ticked and some still open.
ChecklistTicked rows are done. The underlined ones are links straight to the place you finish them.
The Booth staff tab, showing a table of two staff members with their roles and pass statuses, a counter reading 2 of 5 seats used, and an Add staff button.
Booth staffTwo of five seats used. Each person gets their own invitation and sets their own password.
The Media and demo tab, showing a demo title field reading CoBot X3: AI-Powered Pick and Place and a rich-text demo description below it.
Media and demoWhat you are showing, in your own words. The title, description, images and videos all reach your entry on the event website.

Screens from a demo booth on the Swiss Robotics Day 2026 portal. The company, the people and the booth are invented, and the demo booth is kept out of the real exhibitor lists.

Who sets what

The organisers keep the floor plan

Booth numbers, expo areas, categories and types are assigned by the event organisers and are read-only to you. An email goes out when they change. Everything else is yours to edit until the deadline passes.

The checklist reflects that split. Rows that are waiting on the organisers say so, rather than sitting there unticked as though you had forgotten them.

Set by the organisers

  • Booth number and expo area
  • Category and exhibitor type
  • Load-in and load-out windows on offer
  • The rentals catalogue and its prices
  • Passes included with your stand
  • Deadlines
  • When your entry goes live on the event website

Yours

  • Logo, description and company details
  • Contact address and social links
  • Demo title, description, images and videos
  • Who is on the stand and which pass each one holds
  • Which arrival window you take
  • What you rent
Who it is for

Whoever ends up doing the work

One company account, several people, and no shared password. Everyone you add can work on the stand. The company record itself stays with the people who booked.

Whoever books the stand

Gets the first account and usually looks after the company profile. Only account holders can change those company details.

The people on the floor

Get their own logins and handle the demo, the media, the arrival window and the rentals for their booth. They can read the company profile without editing it.

A marketing colleague

Added the same way, usually to look after the images, the description and the demo text that end up on the event website.

Practical

Worth knowing before you ask

CostNothing beyond the booth itself.
LanguagesEnglish, French, German, Italian and Chinese.
Where it livesOn the event’s own website, at its exhibitor portal address. The welcome email carries the link.
Two booths, one showBoth appear. Each team edits its own and can read the other’s.
Public listingEach stand card says whether your entry is live on the event website yet.
Lost passwordReset it from the sign-in card. It works even for an account that never set one.
Changing an email addressAsk the organisers. Nobody can change it from inside the Portal.
DataHosted in Switzerland on Infomaniak infrastructure, under Swiss law.

Next step

Exhibiting at an event that runs on SRAtix?

Your Portal is already waiting. Check the welcome email that came with your booking, or ask the event organisers to send the link again.

Ask us a questionMore about SRAtix
Organising an event?

The Portal comes with SRAtix. Your exhibitors fill in their own details, book their own arrival windows and order their own rentals, and the entries reach your event website without anyone retyping them.

Talk to us