This Privacy Policy explains how we process personal data in connection with the International Humanoid Forum. It complements the general privacy policies available on humanoid-forum.com and sipbb.ch.
Switzerland Innovation Park Biel/Bienne AG (SIPBB), Aarbergstrasse 46, 2503 Biel/Bienne, Switzerland, is responsible for the processing of personal data relating to registrations and participation in the International Humanoid Forum. For questions or requests concerning your personal data, please contact event@sipbb.ch. We process personal data in accordance with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).
We collect personal information such as your name, email address, organisation, job title, country, registration details and information provided through our registration forms. We use this information to manage registrations, tickets, payments, event access, participant communications and event organisation. Payments are processed through external payment service providers. We do not receive or store your full payment card details.
Matchmaking is optional. Participants may create professional profiles, receive recommendations based on their interests and arrange meetings. Participants can manage their matchmaking visibility and preferences.
With your consent, we may share your name, organisation, job title and email address with selected co-organisers, sponsors and institutional partners for professional networking, business opportunities and event-related follow-up. Exhibitors may also receive your contact details when you voluntarily allow them to scan your badge.
We use event management and CRM systems to manage registrations, maintain participant records and communicate about the Forum. Where permitted by law, we may contact you about future editions of the International Humanoid Forum. Subscriptions to general newsletters from SIPBB or other organisations are optional and managed separately.
The event may be photographed or recorded by authorised media providers for documentation and promotion of the Forum and SIPBB's activities. Images and recordings may be published on our websites, social media, newsletters and other communication materials. Recordings may also be provided to the individuals or organisations concerned, including against payment, where the necessary permissions have been obtained. You may contact event@sipbb.ch regarding the use of your image.
We process personal data as necessary to fulfil our contractual obligations, comply with legal requirements, pursue legitimate interests in organising and documenting the event, or based on consent where required, including for optional activities and data sharing. We may use analytics to improve registration, subject to applicable cookie consent requirements.
Personal data may be processed by authorised service providers, including registration platforms, payment processors, CRM and email service providers, and event service partners. Registrations are managed through SRAtix. Each organiser can access only data relating to its own events. Exhibitors may reuse their company profiles across different events hosted on the platform. Personal data may also be shared with event partners where authorised by participants. Personal data may be processed in Switzerland and abroad. Where required, international transfers are subject to appropriate legal safeguards.
Participant accounts and registration information may be retained while the account remains active, allowing participants to access their information and reuse it for future editions of the International Humanoid Forum. After three years without signing in, users will receive a notification asking whether they wish to keep their account. If no confirmation is received within 30 days, the account and associated personal data will be deleted or anonymised, unless further retention is legally required. Shared exhibitor company accounts are managed separately by the SRAtix platform operator. Matchmaking messages and meeting history are deleted or anonymised within six months after the event. Anonymous statistics may be retained for reporting and future event planning. Participant contact information may also be retained separately in our CRM for event administration and permitted communications about future editions of the Forum. Financial records are retained for ten years in accordance with Swiss accounting requirements. Other personal data, including event images and recordings, is retained only as long as necessary for its intended purposes.
You may request access to, correction or deletion of your personal data and exercise other rights under applicable data protection laws. You may withdraw your consent, object to certain processing activities or unsubscribe from promotional communications at any time. Requests concerning IHF registrations can be sent to event@sipbb.ch. Requests involving shared exhibitor accounts may require coordination with the SRAtix platform operator. You may also contact the Swiss Federal Data Protection and Information Commissioner (FDPIC) or, where applicable, the relevant European data protection supervisory authority.
Last updated: 12 October, 2026